Job Title : QA Associate
Location : Florham Park area (Hybrid)
Hours / Schedule : 9am - 5pm
Type: Direct Hire
The QA Associate will support Quality and Regulatory functions by coordinating technical documentation and managing sampling activities (NON-LAB). This associate-level role is ideal for individuals with 1–3 years of QA experience in the food, dietary ingredient, or nutraceutical industry. The successful candidate will be detail-oriented, comfortable working across teams, and interested in contributing to high-quality compliance processes.
Responsibilities
Coordinate and manage Controlled Documents (CDs) and other technical documentation.
Handle NON-LAB product sampling, including coordination, receipt, storage, and dispatch with required paperwork.
Assist in maintaining and uploading QA documentation in the Compliance Quest system.
Respond to client and internal inquiries regarding product and facility documentation.
Cross-check specifications for alignment with customer requirements.
Support broader QA initiatives and projects as directed by the Associate Director, Quality.
Requirements
1–3 years of Quality Assurance experience in the food, dietary supplement, or nutraceutical industry.
Knowledge of FDA food regulations, HACCP, and HARPC
Strong skills in managing technical and controlled documentation.
Excellent communication skills, including handling client-facing QA documentation.
Proficiency in Microsoft Office and ability to learn new systems like Compliance Quest or Salesforce.
Understanding of food or ingredient specifications, including assays, contaminants, allergens, GMOs, and flow charts.
Ability to interpret Certificates of Analysis (CoAs) and regulatory documents
Familiarity with FDA guidelines and industry standards for testing and compliance
Knowledge of supplier and product approval processes
Strong communication skills across departments (Sales, QA, Regulatory, Customer Service)
Ability to explain technical issues to both technical and non-technical audiences
Skilled at coordinating and engaging with internal and external stakeholders
Align customer needs with internal quality standards
Balance customer satisfaction with regulatory and safety compliance
Manage risk in product testing, supplier validation, and release decisions
Knowledge of internal release procedures and documentation standards
Ability to follow or develop fast-track processes while maintaining compliance
Benefits
Health, Dental, and Vision coverage starting Day 1
401(k) with employee contributions
Profit-sharing eligibility after 6 months
#M3
Ref: #558-Scientific
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